Church building rental in Cambria

Arlington Facility Use Information

Unitarian Universalist Church of Cambria

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For UUCC Facility Use Application and Agreement form

FACILITY USE POLICY

Unitarian Universalist Community of Cambria

Operations Committee

(pending adoption by the UUCC Board of Trustees, Jan 2025)

The facility located at 786 Arlington St., Cambria, CA (known as “the Arlington”) is designated as a church recognized by the State of California for the purpose of promoting the mission of the UUCC.

BASIC USE

All activities at the Arlington shall be considered a function of the UUCC directly or indirectly.

All authorized events in the Arlington are covered by UUCC’s insurance policy for injury and property damage.

UUCC will not engage in renting the Arlington.

Facility Use Application Form: The host or liaison of each activity shall submit a completed application including the following conditions:
- Recurring or non-recurring
- Open or closed to the public
- Alcohol availability
- Financial arrangements

ADMINISTRATION

The UUCC Operations Committee shall be responsible for authorizing and scheduling all activities to be held at the Arlington.

All activities be held in the Arlington shall be scheduled pursuant to a completed, signed, and filed Facilities Use Application form.

Authorization for use of the Arlington will be based on meeting any of the following criteria:
- The activity is named in the mission statement of the UUCC By-Laws (i.e. Sunday services)
- The activity directly supports the functioning of the UUCC business (i.e. Board, Committee, Membership meetings)
- The activity promotes fellowship (i.e. Game Day, potluck dinners, fundraisers)
- The activity is hosted or sponsored by an active UUCC member
- The activity does not conflict with, work against, or deny any of the UU Seven Principles, Six Values, and/or the UUCC Covenant

The Operations Committee is authorized to determine if an activity requested meets the minimum requirement(s). If the request is denied, the host has the option to challenge the denial with the Board of Trustees who will be authorized by vote to uphold or overturn the denial.

The host or liaison of a recurring event indirectly connected to the UUCC shall submit a BOE-267-O to the State Assessor. (see Welfare Exemption Claim grid)

FINANCE

For all direct church events, all freewill offerings/donations shall become the property of the UUCC.

For all indirect events, a portion will go to the UUCC, the remainder to the host or organization.
- For standard use of the facilities, 15% of the proceeds will be retained by the UUCC
- For standard use and the use of the Zoom services, 25% of the proceeds will be retained by the UUCC

Host / Host Organization Compensation: Payment to the host shall be arranged between the host and the administrator; the resulting arrangement will be noted on the Facility Use Application Form.

ALCOHOL

Alcoholic Beverage Policy:
- Alcohol served at public (open door) activities is prohibited
- Alcohol served at private (by invitation only) activities is permitted
- All State rules and laws that apply to any private social function apply as well to private functions at the Arlington.
- The sale of alcohol at the Arlington is strictly prohibited at all times.

UNITARIAN UNIVERSALIST COMMUNITY OF CAMBRIA

786 ARLINGTON FACILITY USE AGREEMENT

TERMS AND CONDITIONS

UUCC Policy: The UUCC encourages the use of this facility for advancing a positive social objective, consistent with UUCC principles, or promoting the general welfare of the wider community and encourages users to be sensitive to the facility’s use as a place of gathering, worship, and caring by our church family.

Activities in the UUCC Sanctuary are categorized in two types of events:

Direct Event – An event sponsored or hosted by a UUCC Committee that promotes the mission of the UUCC as stated in its by-laws (Sunday services, RE classes, Board/committee/membership meetings, fundraisers, potlucks, etc.)
Indirect Event – An event sponsored by an active UUCC member that does not promote the UUCC Mission Statement directly, however, is produced or hosted by an active member of the UUCC (i.e., concerts, lectures, birthdays, memorials, etc.).

Direct events take precedence over indirect events if a scheduling conflict should occur.
Compliance: The applicant shall comply with all local, state, and federal government regulations and all UUCC policies regarding use of the premises.
The applicant shall use the facility for only those activities described in the application and only those amenities agreed upon.
Disclaimer: The applicant shall defend, indemnify, and hold harmless the Unitarian Universalist Community of Cambria, its officers, agents, employees, and congregation from all claims or demands for injury to any person associated with the applicant and for losses to the applicant’s property arising out of the use of this agreement.
The UUCC member liaison (host, producer) is responsible for any and all damages to the Arlington incurred during or as a result of the event.
Advertising: Print ads, posters, publicity releases, flyers, and web information shall imply a sponsorship by or affiliation with UUCC.
Supervision: The applicant shall provide and be responsible for the supervision of all participants, including children, while on the premises during the set-up, the event, and the clean-up.
Available Hours: 8 AM to 9 PM Monday thru Thursday, 8 AM to 10 PM Friday and Saturday, and 3 PM to 10 PM Sunday. Loud music or other noisy events are not suitable during regular Mon - Fri office hours.
Set-up / Clean-up: The event must be scheduled to allow for set-up and clean-up within the available hours. Clean-up guidelines are posted near the NE entrance and must be followed.
Smoking: The entire Arlington facility and adjacent parking area is a smoke-free zone.
Alcohol: Alcohol may be served at private events only. The sale of alcoholic beverages is not permitted.
Key Pick-Up: The UUCC point of contact will make arrangements with the Applicant to open and close the facility.
Fee Schedule for Indirect Events:
1. Standard Use--Events with the option of using microphones and large monitor.

Fee: 20% of the freewill offering gate

Zoom Account—Events using, in addition to the Standard Event, the UUCC Zoom account. Fee: 30% of the freewill offering gate

Regulations: The UUCC reserves the right to establish the rules and regulations which it deems necessary for the safety, care, and cleanliness of the premises.

Facility Description

Parking: Parking is available in the adjacent parking lot, the overflow lot near the public restrooms, and on the streets as the county ordinances allow. On-site parking: During business hours from 8 AM – 6 PM Mon –Sat, there are two on-site parking spaces available.
Occupancy: The applicant may not exceed the maximum occupancy of the Arlington facility: 70 persons.
Furniture: The facility has 54 stackable padded chairs, 6 folding chairs, and three 5’ x 2.5’ tables. Furniture shall be returned to its original position clean and undamaged. Furniture may not be removed from the Arlington facility.
Refreshment Center: The facility has a refreshment area that includes a microwave, a coffee maker, and a small refrigerator. Bring prepared dishes only and all tableware and other supplies. No cooking is allowed.
Audio/Visual: The Facility is wired for sound and large 88” monitor. Also available are a podium microphone, lavaliere, and two hand-held microphones, each with a stand. External sources (such as a laptop) and adapters are not available. Events in the Arlington can be broadcast via Zoom. It is a requirement that only trained personnel shall be permitted to operate the equipment associated with the Zoom broadcast.